Electronic documentation as one of the business-engineering instruments

Koshelek Halina
PhD in Economics, Associate Professor, Enterprise Economics and Entrepreneurship Activity Organization Department, Odessa National Economic University, E-mail:galas2811@gmail.com, ORCID ID: https://orcid.org/0000-0003-0331-0592

Zhambei Tetiana
Postgraduate Student of Enterprise Economics and Entrepreneurship Activity Organization Department, Odessa National Economic University, E-mail:

Cite this article:

Koshelek H., Zhambei T. (2019). Electronic documentation as one of the business-engineering instruments. Ed.: D.V. Zavadska (ed.-in-ch.) and others [Elektronnyi dokumentoobih yak odyn iz instrumentiv biznes-inzhynirynhu; za red.: D. V. Zavadskoi (gol. red.)], Scientific Bulletin of the Odessa National Economic University, No. 9-10 (272-273), pp. 54–68.

Abstract

The concept of «business engineering» has been defined as well as the purpose of business engineering, the basic principles of business engineering has been outlined. The systems of electronic document circulation and their organization have been analyzed, the basic requirements to the systems of electronic document circulation as well as the priorities of such systems have been given. The general principles of construction, operation of the electronic document circulation system and obstacles that arise during their installation have been formulated. The stages of the historiography of electronic document research in Ukraine as well as the differences between paper and electronic document have been highlighted, such advantages as: saving time, eliminating the possibility that the document will be permanently lost, more flexibility regarding the physical location of employees, improving the security of information and documents as well as disadvantages: the need for financial and technical capabilities, the need for training for staff, the ability to break the system have been considered. The opportunities provided by the automation of workflow have been listed. The domestic and foreign experience of application of mechanisms of production, search, transfer, storage, analysis of electronic documents has been investigated. Regulatory acts, laws governing relations arising in the field of electronic document circulation have been analyzed and the status of electronic digital signature has been defined. Services for work with documents have been considered as one of the versions of document flow in the organization, the most advantageous service for small and large enterprises has been provided. The problems of introduction of electronic document circulation at domestic enterprises such as: the reluctance of entrepreneurs to introduce new, imperfection of the Ukrainian legislation on status, legal validity of electronic document, electronic signature, as well as the procedure for storing electronic documents have been determined.

Keywords

business engineering, electronic document flow, digital signature, electronic document, electronic document flow, information technology, electronic digital signature, electronic document flow system.

JEL classification: С320; С800; М000; М400; DOI: 10.32680/2409-9260-2019-9-10-272-273-54-68

UD classification: 004.01:005

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